An async operating cadence
Which updates are written, which meetings stay, and the rhythm that ties them together each week.
Home / Services / Remote-First Operations
Service
Make distance work for you.
A distributed team can move faster than one in a single office, if it’s built for it. We help you design the system that makes it work.
Remote-first operations is a service from Regenerate Capital, a venture studio in Québec’s Eastern Townships. It helps startup founders run distributed teams well: an async working cadence, a clear tool stack, written documentation, and rituals that keep culture and trust alive across time zones. The result is a team that ships without everyone online at once.
What’s included
What the service includes.
A clear tool stack
One place for each kind of work: chat, documents, tasks and decisions, with rules for what goes where.
A written company handbook
How you work, how decisions get made and where to find things, kept current and easy to search.
Time zone design
Overlap hours, handoff rules and on-call norms that fit where your people actually live.
Remote hiring and onboarding
How to assess people you’ll never meet in person, and how to welcome them from afar.
Culture and connection rituals
Lightweight habits and occasional in-person time that keep trust high without filling calendars.
Sound familiar?
Do you have these problems?
- Your calendar is full of video calls, and deep work only happens at night.
- Decisions live in chat threads, so nobody can find them a week later.
- People in other time zones wait a full day for answers.
- New hires feel lost for weeks because nothing is written down.
- You can’t tell who’s overloaded and who’s disengaged until someone quits.
- Your team feels like a group of freelancers, not a company.
Our approach
How we solve them.
01
Audit how work flows
We map your meetings, channels and tools, and find where information gets stuck or lost. Then we decide which meetings earn their place.
02
Set the async defaults
We agree on what gets written, what gets discussed live and how fast people should expect replies. Then we put it in the handbook.
03
Simplify the stack
We cut overlapping tools and give each one a clear job, so people stop hunting for the latest version.
04
Design the weekly rhythm
Written updates, one focused team meeting and regular one-on-ones, tuned to your time zones.
05
Keep the culture human
We plan rituals and occasional in-person time that build trust, and we check in after a few weeks to adjust.
Track record
How we’ve solved it before.
Drawn from our founder’s past roles and companies. Past results don’t guarantee future outcomes.
120 people, fully remote
As co-founder and COO of MLG Blockchain, our founder helped grow a fully remote team from 4 to 120 people in 9 months, with zero external funding.
Remote work as a product
Our founder co-founded Remote Work Villas, which runs remote-work retreats for founders, investors and operators.
Do it yourself
Resources to solve it yourself.
Start this week
- Pick one recurring meeting this week and replace it with a short written update. See if anyone misses it.
- Start a single page called “How we work” and write down your three most important norms.
- Agree on a reply-time expectation for chat and one for email, and share it with the team.
- Ask each person what time of day they do their best focused work, and protect it.
From the founder playbook
01
Build the team
Step 06 · Hire slowly for values and quickly for gaps. Design a remote-first operating system from day one, and write things down.
02Scale the operating system
Step 08 · Install rhythm, ownership and metrics so the company runs without the founder in every room, and lead the team through the changes growth brings.
Recommended reading
Founder health
Deep Work
Cal Newport
The value of focused, undistracted work, and how to protect time for it.
Focus and mastery
Digital Minimalism
Cal Newport
Taking back attention from the tools that were meant to serve it.
Habits and discipline
Getting Things Done
David Allen
A trusted system for everything on your plate, so your mind can focus.
Related services
Other services that could help.
Talent and team building
Hiring plans, recruiting pipelines, onboarding and the HR foundations you need before you need them.
Experience · Scaled MLG Blockchain from 4 to 120 employees in 9 months. Built the HR function at Secure Digital Markets as it grew from 9 to 40.
Chief of Staff and operating rhythm
OKRs, meeting cadence, board reporting and the internal systems that give you your time back.
Experience · Chief of Staff at Secure Digital Markets (team of 9 to 40). COO at MLG Blockchain.
AI automation of operations
Agents that take over admin, reporting, support and back-office work, so a small team operates like a large one.
Experience · Runs a fleet of AI agents across his own businesses. Co-founded the AI inference platform Gatewayz.ai.
Questions
Straight answers.
Does remote-first mean no office at all?
Not necessarily. Remote-first means the company is designed so remote people are never second-class. You can still keep an office or meet in person regularly.
We already work remotely. What would change?
Usually less time in meetings, more written decisions and clearer ownership. We start from how your team works today and change only what’s causing friction.
How do you charge for this?
Terms are flexible and shaped around your startup: equity, cash, commission, in-kind or a mix. We agree on them in writing before any work starts.
Work with the studio
Get on an exploratory call.
Tell us about your company in a few lines. Right after, you can book an exploratory call with our team to see how we can help.